To enroll students in your course in Crowdmark, you will need a list of student emails and, optionally, the students’ names, ID numbers and sections. Your student roster can be accessed from the Students page in your course.

Enrolling students

Students can be enrolled in two ways: by uploading a CSV file with your student roster or by pasting a list of student emails. An email address is all Crowdmark requires to enroll a student, but it is strongly recommended to upload students’ names and ID numbers as well. Some features, such as automated matching, need this information.

Students will not see the course or get any notifications from Crowdmark until you have set up an assessment.

Enrolling students with a CSV file

A CSV file can be exported from a spreadsheet using Excel or your preferred software. Your file should contain your full student roster with the following columns:

• Email
• Name (or separate First Name and Last Name)
  Do not include middle names.
• ID Number
• Section (if your course has sections)

An example CSV file:

To enroll students:

1. In your course, click Course Students in the sidebar.

   

2. Click the Enroll students button. A modal window will appear.

   

3. Click the Upload CSV file button. Locate the CSV file on your computer and upload it.

   

4. If the upload was successful you will see the number of students that were found in the file and be asked to map the CSV columns to Crowdmark’s data structure. Based on your column names, Crowdmark will guess the data that they contain. Make sure that each column is mapped correctly. Any columns that do not include student Emails, Names, Student ID Numbers or Sections should be ignored.

   

5. Once everything is mapped correctly, click the Continue button. You will see a list of students that will be enrolled for confirmation.

   

6. Click the Save button to confirm and enroll the students to your course.

Enrolling students by email only

If you cannot upload a CSV file, you can copy and paste a list of students’ emails to enroll them in the course.

1. In your course, click Students in the sidebar.

   

2. Click the Enroll students button in the upper right corner. A modal window will appear.

   

3. Click the Enter emails button. A text area will appear.

   

4. Paste or type your students’ emails and click the Enroll students button. The students will be enrolled in the course.

   

Updating, enrolling, and disenrolling students

You can update your students’ information, enroll, or disenroll students in a couple of ways: by uploading a CSV file with your student roster or manually in Crowdmark.

Updating, enrolling or disenrolling students with a CSV file

Crowdmark expects the CSV file you upload to include your full, current student roster. This means that any changes you make to student information in the CSV file will replace what is currently stored in Crowdmark. If you add a student to the CSV file, Crowdmark will enroll the student in the course. If you remove a student from the CSV file, Crowdmark will disenroll the student from the course.

When a student is enrolled in the course late, they will be automatically included in any assigned assessments where the due date has not yet passed (as long as “All enrolled students” or the student’s section is included in the assessment).

To update students:

1. In your course, click Students in the sidebar.

   

2. Click the Update students button in the upper right corner. A modal window will appear.

3. Click the Upload CSV file button. Locate the CSV file on your computer and upload it.

4. If the upload was successful you will see the number of students that were found in the file. If the file has different column names you may be asked to map the CSV columns. If not, you will see a list of students that will be updated and/or disenrolled for confirmation. If the student data columns are no longer mapped correctly, click the Change data mapping link to correct them.

5. Click the Save button to confirm and update the students to your course.

Updating a student manually

You can change an individual student’s information by locating them in the student list and selecting the three-dot menu that appears at the end of each row to access the student menu. Once selected, choose Profile from the menu to access the selected student’s profile.

The profile page displays personal info and submission status for all assessments the student is part of in the course. Click the Edit student button to modify name, student ID #, or section.

Disenrolling a student manually

You can remove a student from future assessments by disenrolling them on the Course students page. Keep in mind that if you upload a CSV file containing the student after manually disenrolling them, they will be re-enrolled.

1. In your course, click Students in the sidebar. You will see a list of students.

   

2. Find the student you’re looking for in the student list and click on the three-dot menu that appears at the end of the row to access the student menu.

3. Choose Disenroll from the menu to remove the student.

Sorting the student list

The student list can be sorted alphabetically (by first name), by email address, student ID or section. When you import your student list it will be sorted alphabetically A-Z by default. Use the arrows in your column headers to sort the student list as needed.

In Crowdmark, a course contains your student roster, grading and administrative team and assessments. After signing in to Crowdmark, you will see the My Courses page where you can view existing courses and create new ones.

Creating a course

1. From your My Courses page, click the Create a course button. A modal window will appear.
2. Enter the name of your course. If your course has sections, check the This course has sections checkbox.
   

   

3. Click Create course.
   

   

Next steps

• Enroll students in a course
• Add team members to a course

You can create two kinds of assessments in Crowdmark: Administered and Assigned.

The Administered assessment allows an instructor to create paper exams, tests, or assignments that are written by students and then scanned into Crowdmark for evaluation.

The Assigned assessment empowers an instructor to deliver assessments to students electronically with a due date and provides students with methods to enter or upload their responses for evaluation on Crowdmark.

All students and team members are included in an assessment by default but you can include or exclude specific students, sections or team members.

Creating an assessment

1. From your course page, click Create assessment
   
2. Enter a name for your assessment in the Assessment title field and click Next.
   
3. Choose the type of assessment you wish to set up. To learn about the difference between Administered (in-person) and Assigned (online) click here.

Creating an Assigned (online) assessment

1. Select Assigned (online)
2. Choose whether students will submit as an individual or a group. Click here to learn about group assessments.

3. You can use the Previous arrow to go back to any of the previous steps to change your selections.
4. Confirm you selections by clicking Finish. This will take you to the Assessment setup page.

5. From the Assessment setup page you can create questions, schedule the assessment, manage the student and team rosters, and manage the comment library.

Next steps

• Defining questions
• Using Multiple choice questions in an Administered assessment
• Managing students in an Administered assessment
• Managing the comment library

Team members include co-instructors, TAs, graders, anyone who will help with printing, scanning or grading assessments in your course. A description of each role can be found here: What is the difference between team member roles?

Adding team members

From the Course team page, team members can be added with their email addresses. After you enter the email addresses you can select which role each team member should have.

To add team members:

1. In your course, click Course Team in the sidebar.
   

   

2. Click the Add by email button in the upper right corner. A modal window will appear.
   

   

3. Type or paste your team members’ email addresses in the field. Click the Continue button.
   

   

4. You will see a list of the team members you have entered. Under the Role column, select the role each team member should have. To remove a team member, click the x. For more information, see What is the difference between team member roles?
   

   

5. Click the Add team members button. Your team members will be added to the course and will each receive an invitation email.
   

    

What do team members see?

Course invitation email: 

After you add a team member, they will receive an email from Crowdmark. The Go to course button will take the grader directly to the course. If the team member is a new user, they will first be prompted to set up an account.

Assessment invitation email:

Depending on the team member’s role, they may have access to all assessments (Instructors, Facilitators) or they may only have access to assessments where they have been invited (Graders, Uploaders). In order for a Grader or Uploader to have access to an assessment, they must be included in that assessment’s grading team. You can see the grading team settings in the assessment by clicking Team, then Manage team from the side bar, or by selecting Customize under Team from the Roster panel on the Assessment setup page. This will open the assessment team roster. 

Clicking the checkboxes allows you to select specific team members to include/exclude or use the tabs include/exclude anyone with a specific role. You can also use the top left checkbox to include or exclude all team members in that tab, or use the search function to find a team member. Once you have made your selections, click Save.

Once added, team members will receive a similar notification email each time they are included in an assessment.

Removing team members from the course

From the Course Team page, a team member can be removed by clicking the x beside their name. This will remove their access to the course and its assessments but all of their past grading and data on Crowdmark will be preserved.

Updating a team member’s role

If you would like to update a team member’s role so they have different permissions, navigate to the Course Team page, search for the relevant team member and use the drop down arrow beside their current role to select a new one.

Once you have more than one assessment graded, you can download a list of course grades. The downloaded CSV file can be opened as a spreadsheet and edited in a program like Excel or Google Sheets, or imported to your LMS’ gradebook. The course grades CSV includes colums for:

• Name
• Email address
• Student ID
• Grades by question

• Grades by assessment

You can also export grades for an individual assessment. See Exporting a list of assessment grades for more information.

1. Navigate to your course and click Course students in the sidebar.

   

2. Click the Export course grades button in the upper right corner. Once the file has finished generating, the button text will say Download CSV. Click the button again to download the grades.

   

   The exported CSV file will include a column for each question of each assessment as well as a column with the total scores for each assessment.

   

See also

• Exporting a list of assessment grades
• Downloading student work

Crowdmark offers multiple assessment types, divided into two basic categories: Administered paper-based assessments and Assigned online assessments. Choosing an assessment type depends on whether you would like to administer and collect paper assessments in person or have students complete and submit their work online. Details below will help you choose which workflow will be best for your needs.

Administered

Crowdmark offers three different paper-based Administered workflows:

QR coded Crowdmark booklets are the original, trusted paper-based assessment workflow. Booklets are formatted in Crowdmark, printed, administered in-person, then scanned and graded. Because of their unique nature, QR coded booklets are highly secure, organized and dependable. This is the best workflow to use if you are new to paper-based Crowdmark assessments. 

Non-QR coded Crowdmark booklets offer a workflow for users who would like to take advantage of Crowdmark functions like Auto-matching and Multiple choice bubble sheets, but may require more flexible page formatting. Non-QR coded booklets are also photocopiable, and have the option for extra pages to be added after printing. 

Ready to grade assessments are generally assessments that have not been formatted in Crowdmark, that students may have already completed. They are often worksheets, labs or simple quizzes. This workflow also offers the option for single-page assessments. 

See the following table for a quick comparison of features and requirements between different Administered assessments: